Chorley British Sub-Aqua Club
Privacy and Data
| Website Policy | Acceptable Use
Policy | Forum Basic Rules |
Forum Guidance for Participants
The Purpose of this document is to describe the general operating
policy by which Chorley BSAC (herein referred to as 'we' 'our' or 'us') will use electronic systems to make
services and benefits available to its members and others.
By accessing the electronic services that we make available,
Chorley BSAC members and other visitors to its Website consent to
being bound by these policies.
We will ensure that all users have the opportunity to consult the
relevant policy documents by providing a link or notice displayed on
the Home page.
Chorley BSAC will use its best endeavours to safeguard the privacy
and personal information of its Members and internet visitors.
process the information that is gathered from our website.
the discretion of the Chorley BSAC Committee. We will endeavour to ensure that
In agreeing to provide personal information by electronic means
individuals and organisations do not forfeit their rights as
prescribed under the Data Protection Act 1998. We will continue to
apply the same level of care and rigour to safeguard the privacy of
Chorley BSAC members and other visitors to our Website.
How is personal information collected?
- Personal information may be collected with the consent of the user
by way of interactive submission.
- Personal information may be requested in person by a member of
Personal information is not collected automatically or without the
knowledge of the user.
What information do we hold?
- Basic personal data such as name, date of birth, gender, contact address, telephone number and email address.
- Bank details in order to collect membership subscriptions by
- Medical information and 'self declaration' of medical fitness to
How does Chorley BSAC use this information?
There are various reasons why personal information is gathered
electronically which includes but is not limited to;
- Processing an application for a membership subscription you hold
with us, including the price, the payment methods available and the
conditions to attach.
- Updating your records to keep you up to date with your
subscription and contact you regarding renewal.
- Provision of the Club forum service that require a users
authenticity to be established.
- Provision of contact email lists offered by Chorley BSAC.
- Participation in events offered by Chorley BSAC
Information gathered with the explicit consent of the user will
only be used for the purpose for which it was intended except in those
circumstances where Chorley BSAC must provide it to fulfil statutory
Chorley BSAC may use personal details to contact users directly for the
purposes of obtaining further information needed to fulfil the
original purpose. We may use personal information to contact users
by electronic or physical means including but not limited to;
- Sending e-mail to those that have requested it
- Telephoning users to obtain additional information and
- Other electronic and physical correspondence.
Information that is gathered automatically without the explicit
consent of the user will not be used by BSAC to identify an
individual. Such information is used solely to facilitate the
operation of the Club Forum.
How may Chorley BSAC disclose information to third parties?
We may disclose your personal information and any information
gathered automatically when required by law or in the good-faith
believe that such actions are necessary to;
- Conform to the edicts of the law or comply with a legal process
served on Chorley BSAC
- Protect and defend the rights or property of Chorley BSAC, or
visitors to the Chorley BSAC Website
- Identify persons who may be violating the law, the legal notice,
or the rights of third parties;
- Cooperate with the investigations of purported unlawful
How long is personal information retained by us?
Unless we explain otherwise to you, we hold information based on
the following criteria:
- For as long as we have reasonable needs, such as managing our
relationship with you and managing our service to you as a member
- For as long as we provide services to you as a member
- Retention periods in line with legal and regulatory requirements
Data Protection - your rights.
This is a complete list of the rights under the General Data
Protection Regulation 2018, that all individuals have.
- The right to be informed about the processing of your personal
- The right to have your personal information corrected if it is
- The right to object to processing of your personal information
- The right to restrict processing of your personal information
- The right to have your personal information erased
- The right to request access to your personal information and to
obtain information on how we process it*
- The right to move, copy or transfer your personal information
- Rights related to automated decision making which has a legal
effect or otherwise significantly affects you
You have the right to object to certain purposes for
processing, in particular to data processed for direct marketing
purposes and to data processed for certain reasons based on our
legitimate interests. You can contact us by going to the
Contact Us section of
our website to exercise these rights.
*BSAC reserves the right to charge an administration fee
if requests for further copies of the same information are repeated commensurate with the time and expertise needed to provide such
We will use Computer Systems connected to the Internet
for the purposes of providing services to Chorley BSAC members and
others as it sees fit.
We will make our best endeavours to comply with all relevant
European and UK law governing the operation of computer systems,
electronic information provision, electronic publishing and data
Website Content and Accessibility
We will not tolerate the use of our Websites for the purposes of
harassment, discrimination or any other purpose that may be regarded
as threatening toward an individual.
We will make our best endeavours to avoid exclusion or
discrimination by way of poorly designed electronic content.
We aim to remove all and any content that is deems to be
inappropriate at the earliest opportunity possible.
Interactive Website Content
Interactive content comprises text graphics and other media that
may be made available on our website in real time by persons outside
of our direct control.
Interactive content may include but is not limited to;
- Electronic Discussion forums.
- File attachments.
- Web logs.
Interactive content is accepted at the sole discretion of Chorley BSAC and those properly delegated to represent it.
Content which is deemed inappropriate in the opinion of Chorley BSAC will
be removed at the earliest opportunity.
Chorley BSAC Forum
In order to provide the forum services in a timely and convenient
manner it is necessary for the forum to store information on a users
computer system by way of an electronic token known as a cookie. Such
a token will contain only the information necessary to operate the
service and is the only means by which we will store information
onto a users computer without the express knowledge and consent of the
user. The cookies that the forum uses are required for
the forum to operate correctly.
Your information is collected via two ways. Firstly, browsing the
forum will cause the phpBB software to create a number of cookies,
which are small text files that are downloaded on to your computer’s
web browser temporary files. The first two cookies just contain a user
identifier (hereinafter “user-id”) and an anonymous session identifier
(hereinafter “session-id”), automatically assigned to you by the phpBB
software. A third cookie will be created once you have browsed topics
within the forum and is used to store which topics have been read,
thereby improving your user experience.
The second way in which we collect your information is by what you
submit to us. This can be, and is not limited to: posting as an
anonymous user (hereinafter “anonymous posts”), registering on the
forum (hereinafter “your account”) and posts submitted by you after
registration and whilst logged in (hereinafter “your posts”).
Your account will at a bare minimum contain a uniquely identifiable
name (hereinafter “your user name”), a personal password used for
logging into your account (hereinafter “your password”) and a
personal, valid e-mail address (hereinafter “your e-mail”). Your
information for your account on our forum is protected by
data-protection laws applicable in the country that hosts us. Any
information beyond your user name, your password, and your e-mail
address required by the forum during the registration process is
optional. In all cases, you have the option of what information in
your account is publicly displayed. Furthermore, within your account,
you have the option to opt-in or opt-out of automatically generated
e-mails from the phpBB software.
Your password is ciphered (a one-way hash) so that it is secure.
However, it is recommended that you do not reuse the same password
across a number of different websites. Your password is the means of
accessing your forum account, so please guard it carefully and under
no circumstance will anyone affiliated with Chorley BSAC, phpBB or
another 3rd party, legitimately ask you for your password. Should you
forget your password for your account, you can use the “I forgot my
password” feature provided by the phpBB software. This process will
ask you to submit your user name and your e-mail, then the phpBB
software will generate a new password to reclaim your account.
Chorley BSAC Electronic Mail
We will endeavour to use e-mail addresses supplied to us
conscientiously and with due regard for the wishes of the owner of the
We will contact all members for whom we have an email address
regarding Club business. These include details of club meetings, club
activities, notification of AGM and other general meetings. These emails
will be sent as and when required.
We may operate a number of electronic mailing lists to
provide services and benefits to Chorley BSAC members.
We will at all times comply with European and UK directives
covering the sending of unsolicited commercial electronic mail (spam).
Individuals receiving e-mail from us
- Have provided an e-mail address to us.
- Consented to Chorley BSAC sending e-mail to the address provided (opt
- Have the right to be removed from the e-mail list upon request.
We will take reasonable precautions to ensure that the personal
data Chorley BSAC gathers in the course of operating electronic computer systems
will be kept securely and within the control of Chorley BSAC at all times.
We will take reasonable precautions to ensure that all
representations made for and on behalf of BSAC will be clearly
A non-commercial advertisement will comprise any display or
communications which is made for the purposes of obtaining pecuniary
or other benefit by individuals which can be proven to be unrelated to
the operation of a business they or others are engaged in.
Non-commercial advertisements are accepted on a good will basis
only. No right or entitlement will be associated to the acceptance or
display of such an advertisement.
Conflict and Resolution
There may be occasions where an advertisement is not clearly
identifiable as commercial or non-commercial. A final decision will be
at the sole discretion of The Chorley BSAC Committee or those properly delegated
to act on its behalf.
Questions and comments concerning the Web Forum Acceptable Use
Policy should be addressed to the Administrator.
This policy covers the specific operation and use of the electronic
discussion forums provided by Chorley BSAC for its members and other visitors. It is additional to the policies defined within;
This policy may be amended from time to time by the forum
Moderators who have been properly delegated by the Club committee.
Chorley BSAC facilitates the necessary resources to operate the
Web forums. However the forums are operated on a totally voluntary
basis by Chorley BSAC members that have been properly delegated to do so and
are referred to throughout this document as the Moderators. Comments
and questions concerning the Moderators should be addressed to the
Administrator in the first instance.
A Web forum provides an open, threaded messaging system by which
participants can post, review, and respond to comments. The Web
forum is intended to allow Chorley BSAC Members and others to discuss all
matters relating to the art of underwater swimming.
Accordingly, this Acceptable Use Policy is intended to foster an
environment in which all those participating in the Web forum
community feel comfortable posting their views, comments, opinions,
ideas, insights, and criticisms that are essential to a vigorous and
meaningful debate on the issues.
The suitability of topics for the forum is decided by the forum
The following is a non-exclusive summary of conduct that is
considered unacceptable use of the BSAC Web forum;
- False headers, addresses, or identities
- Personal attacks, threats, slurs, or ad hominem abusive language
- Unacceptable commercial solicitations
- All illegal activities
- Abuse of copyright
- Prejudicial behaviour
Users of the Web forum are invited to post messages expressing
their views, comments, ideas, insights, and criticisms relating to a
particular topic or subject.
At all times, users should show courtesy, tolerance and respect to
others and must not abuse the forum.
You agree not to post any abusive, obscene, vulgar, slanderous,
hateful, threatening, sexually-orientated or any other material that
may cause offence, whether intentionally or unintentionally, or which
may violate any laws be it of your country, the country where these
forums are hosted or International Law. Doing so may lead to you being
immediately and permanently banned, with notification of your Internet
Service Provider if deemed required by us. The IP address of all posts
are recorded to aid in enforcing these conditions. You agree that
“Chorley BSAC moderators” have the right to remove, edit, move or
close any topic at any time should we see fit.
Abuse of the forum is decided at the sole discretion of the forum
Moderators who have been properly delegated by the forum
The policy and guidance Is intended to empower the Moderators to ensure discussion and
representation made on the BSAC Web Forums are conducted in a good
natured fashion with due regard for the wishes of the majority of
Members that participate in them and the wider aims of the Club.
The publication of this policy and guidance is intended to ensure
that the Moderators exercise their powers as openly and transparently
Consequences of Unacceptable Use
Chorley BSAC reserves the right to enforce this Acceptable Use Policy when
the Club Committee or its forum Moderators at their discretion conclude that an
individual or entity has engaged in abusive conduct in connection with
the Web forum. Upon concluding that an individual or organisation
has violated the Policy, the forum moderators may intervene.
Intervention will take the form of:
- An informal warning
- A formal caution
- Deletion of offending messages and articles
- Suspension of access to the Web forum for a specified
period of time
- Banning from the Web forum indefinitely
- Banning from all access to Club-provided Web services
You may appeal against a decision to intervene by contacting a Web
forum administrator using the Personal Messaging system provided by
the forum software. If that does not result in satisfactory conclusion
then the appeal may be escalated to the Committee.
The language of the Web forum is English. Please try to write
meaningfully in sentences with appropriate punctuation.
When using abbreviations please write out the phrase in full the
first time you use it and follow it with the abbreviation in brackets,
e.g. Branch Officers’ Handbook (BOH).
Please remember this is a diving forum. Non-diving posts are
tolerated in the general chat area.
Please do not type your message in CAPITAL LETTERS AS IT IS VERY
DIFFICULT TO READ.
Please keep swearing and innuendo to an absolute minimum. Children are
permitted to participate in the Chorley BSAC Web forums. As a rule of thumb if
you are not prepared to say it front of your grandmother or 8 year old
daughter please do not say it here.
Please try to keep things courteous and friendly at all times.
Please show respect for others at all times. Please be mindful that
your opinion may not be the opinion of others. Please be mindful that
what you think is funny may be regarded as offensive by others.
Should you be tempted to post while over the Government's
prescribed limits for alcohol it is highly recommended that you
refrain until you have read your masterpiece the morning after.
Authentication and Registration
Participants in the Web forum are required to complete a
registration process prior to their messages appearing on the forums.
There is no right or entitlement to anonymity and participants in the
BSAC Web forum are expected to complete the registration process in
Registrations made with the sole intention of soliciting business
are unwelcome and may be deleted without notice.
Registrations made for the sole purpose of posting inflammatory
material are unwelcome and may be deleted without notice.
On completion of the registration process a user profile will be
created and associated with the participant where additional
information may be recorded by the user or automatically by the forum
software. Participants should be aware that information within their
profile may be accessible by other forum participants and guests.
Chorley BSAC may operate restricted forums for the sole use of BSAC Members
and other special interest groups. Users of these forums may be
required to provide personal details which will appear in their user
profile so that we may prove that they are eligible to participate in
such discussions. The use of personal details gathered by electronic
User Profile Information
Information provided by participants during registration or
otherwise associated to their user profile may be displayed with each
and every message submission.
User Names (mandatory)
All messages appearing on the Web forum will display the user-name
of the individual submitting the message. User names that
reflect the real name of the participant are preferred. The Administrators
may be sympathetic to participants that have established an on-line
identity under a handle or nick name.
User Name Subtext (mandatory)
A line of text may appear below a user name on each and every post
made by a participant. This text is generated automatically to
indicate the level of participation within the forum community.
Examples include ‘Club Member’ and ‘Club Guest’ This text will change
to reflect any position of office that may be held within the Club.
Signature blocks (optional)
A signature block is a piece of text that may be attached below
each and every message submitted by a forum participant.
A signature block may contain a link to an external website.
Participants including links within their signature blocks are
strongly encouraged wherever possible to ensure the site linked to
provides a reciprocal link to the Club Website
A signature block must be displayed no larger than the standard
font size of the forum.
Participants may be asked to alter or remove signature blocks which
in the opinion of the moderators do not comply with the Chorley BSAC Web Forum
Acceptable Use Policy.
Participants may be asked to remove from their signature blocks
links to sites which do not comply with the Chorley BSAC Web Forum Acceptable
An Avatar is a small graphic which is displayed next to the user
name on each and every post a participant makes. Participants may be
asked to remove avatars that in the opinion of the Moderators do not
comply with the Chorley BSAC Web forum Acceptable Use Policy.
Guidance on creating Avatars including limits on file size and
maximum display size is provided elsewhere within the forum.
Additional information may be entered into a user profile and be
read by other forum participants.
Some information must be entered to prove eligibility to
participate in certain restricted Web forums.
Participants are encouraged to enter additional information which
may help qualify their views and opinions to other forum participants.
This may include but is not limited to; Location. Interests. Diving
Qualifications. Diving Experience. Relationship to Chorley BSAC and any
position of office that may be held within the Club.
Commercial and non-commercial advertisements outside the for
sale/offered/wanted section are not allowed.
Non-commercial solicitations appearing on
the Web forums from Club members are accepted at the sole discretion of the forum
moderators in the for sale/offered/wanted section only.
It is permitted for participants to provide a link to their
commercial services within their signature block, provided the general
guidance on signatures is followed.
It is permitted for participants to submit a recommendation for
diving related products and services offered by a commercial business
provided that such recommendations are relevant to the forum topic and
pertinent to the current thread of conversation and made within a
single post. .
It is permitted for participants to submit a testimonial for a
diving related product or service offered by a commercial business
provided such testimonials are relevant to the forum topic and
pertinent to the current thread of conversation and made within a
single message submission.
No other commercial activities are invited or tolerated. Messages
and submissions that are in the opinion of the Moderators connected
with commercial activities may be removed by the Moderators without
Participation in the forums is actively encouraged by the
The Moderators for whatever reason have decided that the web
forums provide a benefit to Chorley BSAC members and others that is worthy of
their support by way of volunteering their time at no cost to members. The Moderators would like to remind all participants and
particularly those representing Chorley BSAC that they do not wish to see
anyone discouraged from participating in the forums.
The Moderators do not wish to discourage anyone from reasonable and
polite discussion of diving related matters. The Moderators have every
faith that the forum community is able to judge participants on the
merits of their submissions.